MINUTES OF THE MEETING HELD ON
Location: The Village Hall,
Beckwithshaw
Present:
Councillors – Cllr I.Galloway,
Cllr Mrs J Cann, Cllr Mrs K Wilson, Cllr M Clarke, Cllr D NaylorC, Cllr J Fort,
DCllr R Grange,
Parish Clerk – Mrs J
Naylor.
PCSO S Wilson, PCSO D
Arthur, Ms J Nevett(Part), Dr Moss(Part)
The meeting commenced
at
1. Apologies:
Councillors – Cllr Mrs J Ryder.
2. Urgent
Business:
The Chairman welcomed PCSOs Wilson and Arthur who
were invited to provide an update on their activities.
The PCSOs are based at Ripon and cover a wide rural area from Markington to
The PCSOs work alongside the Community Police Officer and attend schools and
local meetings to identify, highlight and discuss Community based issues. The PCSOs said they were happy to visit
parishioners to try and resolve identified issues.
Due to the size of the area for which they are responsible, transport has been
an issue but has been partially resolved by the loan of a car by Batchelor’s of
Ripon. Usage of this car is being
monitored and if proven to be viable under the “Safer Neighbourhood Policing”
initiative, North Yorkshire Police will hopefully provide a budget for the
supply and maintenance of a vehicle for sole use by the PCSOs.
It was agreed that the PCSO Wilson would be included in the circulation of the
agendas and minutes of the Parish Council Meetings.
The Parish Clerk will provide contact details to ensure that the Parish is
included in the circulation for information re: NYCS.
3. Public
arrangements (Questions, E-mails etc.):
None
4. Minutes of
the last meeting held on
Approved Cllr I Galloway, seconded Cllr M Clarke.
5.
The refurbishment of Harrogate Library was reported
to be at the consultation stage following agreement of funding of £3.5 million
and will remain in the current location.
Feasibility assessments are still being undertaken to identify a new waste site
for
6. District
Councillor’s report:
The Chairman congratulated DCllr Grange on his re-election.
DCllr Grange confirmed the election results with Liberal Democrats winning 21
seats, Conservatives 27 and Independents 6.
With the exception of
DCllr Grange said that in addition to the Local Development Framework proposal,
one of the biggest initiatives which would impact
7. Highway
signs:
The Parish Clerk confirmed that the request had been logged and work numbers
allocated; unfortunately, Highways could not confirm when the work would be
done.
8. Finance:
The bank statements for the year end (
£
Deposit Account 5341.57
Current Account 2014.44
Total 7356.01
·
The year-end accounts were presented to the Parish Council by the Parish
Clerk.
·
The Financial statement, to be sent to the Audit Commission, was
reviewed and signed off on behalf of the Parish Council by the Chairman and
Parish Clerk.
·
It was agreed that because of his relationship with the Parish Clerk
(spouse) that Cllr Naylor would not be a bank account signatory. Details of all
signatories are to be provided for update by the Bank. Cllr Mrs Wilson and the
Parish Clerk will be new signatories and will be required to provide the bank
with identification (passport/driving licence and utility bill etc.): Parish
Clerk to co.-ordinate.
·
The salary of £345.50 for the Parish Clerk covering January to March is
due and payment was proposed by Cllr Mrs Cann and seconded by Cllr Clarke.
·
The revised insurance renewal documentation has been received from Allianz
Insurance and included an increase in premium which is now £428.08. Immediate
payment was proposed by Cllr Galloway and seconded by Cllr Mrs Cann.
The Parish Clerk confirmed that public liability cover was included but was
subject to a weekly inspection of the Copse – Cllr Mrs Cann agreed to undertake
this task.
·
The renewal subscription of £59 for the Society of Local Clerks and
Councillors is due for payment – payment was proposed by Cllr Galloway and
seconded by Cllr Mrs Cann.
·
Mrs J Nevett provided an invoice
of £155.10 for the siting of the new bench by The Gardenmakers - payment was proposed
by Cllr Galloway and seconded by Cllr Mrs Cann.
·
Cllr Mrs Cann said that the recent litter pick covering the parish had
been a success and 23 volunteers had collected 68 bags of rubbish. Refreshments
had been provided and a detailed invoice of £15.90 was submitted – payment proposed
by Cllr Galloway and seconded by Cllr Clarke.
However, payment will be delayed until the cheque signatory list is
updated.
·
The annual SLCC Regional Conference is to be held in
·
A request has been received for a donation towards the administration
costs associated with the annual Beckwithshaw Village Flower and Produce Show
to be held in September. Concern was expressed that if a donation was made that
it should not set a precedent for other Village clubs/societies and it was
agreed that all future requests will be considered on individual merit. Given
that the request was for a Village function and would be attended by many parishioners,
it was proposed by Cllr Mrs Cann that a contribution of £100 be made and
seconded by Cllr Clarke; the Parish Clerk to advise the organisers that because the contribution
is from public funds none of the monies could be used towards prize
money/gifts.
9. Correspondence:
10. CAP Meeting:
CAP meeting not held.
11. Update on the Copse:
Removal of ivy from the walls surrounding the Copse highlighted that the walls
need pointing; Cllr Mrs Cann agreed to obtain quotes for this work.
12. Parish verges:
An alternative quote has been received from Bedford Mowers but was not as
competitive as that provided by Hesseldens.
It was unanimously agreed that the contract be offered to Hesseldens -
Cllr Galloway will contact them to confirm and request that they start with
immediate effect.
13. Village Emergency Plan:
On-going
14. Website:
No issues with the web-site
although it is to be updated with details of retiring and new Parish
Councillors. Contact details of each
councillor are held on the web-site and it was suggested that too much detail
was provided – it was agreed that this would be discussed at the next
meeting.
15.
Planning Matters:
Planning decisions refused:
· Retrospective change of use from
office accommodation to form a café at
Planning application withdrawn:
· Change of use of industrial unit
to Driving Test Centre at
Planning permission granted:
· Retrospective listed building
consent to convert the basement to a flat at
· Erection of single storey
extension and conversion of stores to form living accommodation at Shawfield
Farm, Beckwithshaw HG3 1RA. 6.120.66.C.FUL
6.120.116.TPO 08/01582/TPO
Felling of 1 Beech and crown
lifting of 2 Horse Chestnuts covered under Tree Preservation Order 2/1975 –
Garden Cottage,
The Parish Council has no objections.
6.120.7.1.FUL 08/01097/FUL
Alterations to approved scheme 6.120.7.G.FUL to include single storey
link extension, boundary wall and basement to garage. – Woodside farm,
The Parish Council objected to this application for the following
reasons:
· The high massing of the proposed
boundary wall will be visually obstrusive in an open countryside setting.
· The proposed single storey link
extension will enclose an open aspect which has already been approved by
Planning.
6.120.98.B.PNAFUL 08/01484/PNAFUL
Erection of detached agricultural storage building at
The Parish Council objected to this application for the following
reason:
Lack of justification for an
isolated agricultural building in the countryside.
Local Development Framework
Strategy:
Cllr Clarke provided a
schedule of the meetings re: the LDFS and will provide an update at the next
meeting.
16. Councillors Questions:
None
17. Date of next meeting:
4th June at
The meeting will start in the Copse and continue in the Village Hall.
The meeting closed at
SUMMARY OF ACTIONS
|
No. |
Action |
Responsibility |
|
1 |
Contact Hesseldens
to confirm acceptance of the quotation and to instruct work to begin
immediately. |
Ian Galloway |
|
2 |
Existence of tree
preservation orders on trees felled at Shawfield Farm |
Ian Galloway |
|
3 |
Contact CCllr
Heather Gardner to discuss concerns with traffic incidents on |
Jane Ryder |
|
5 |
Provide contact
details and include PCSO Sharon Wilson in circulation of agendas and minutes. |
Jasmine Naylor |
|
6 |
Weekly inspection of
copse to comply with insurance requirements. |
Jean Cann |
|
7 |
Obtain quotes for
pointing and repair of damaged wall in the Copse. |
Jean Cann |
|
8 |
Co-ordinate update
of cheque signatories with HSBC |
Jasmine Naylor |
|
9 |
Confirm donation of
£100 to Beckwithshaw Village Flower and Produce Show and that monies are not
to be used towards prizes or gifts. |
Jasmine Naylor |